Executive Personal Assistant

Company
NCA
Date Posted
10th October 2018
Reference
PSR1JP00008758
Sector
Business, Consulting and Management
Location
Bristol
Benefits
Inside IR35
Salary
£16 Per Hour

Description:

  • Provides the full range of executive personal assistant, administrative and secretarial support to the Director including ensuring an appropriate balance of support is provided;
  • Diary management; correspondence and email management, meeting arrangements and event management.
  • Provision of administrative duties, general office cover for telephones, hosting visitors.
  • Develops comprehensive working procedures within the office, including establishing and maintaining office filing systems, management of office moves and desk allocation; ensures that processes and procedures are adhered to.
  • Ensures activity is redirected to wherever appropriate.
  • Produces minutes/a record of meetings as requested by the Director, communicates outcomes and ensures that follow up action is taken.
  • Acts appropriately and independently as the situation requires with a wide range of internal and external stakeholders, understands the confidential nature of the role.
  • Builds relationships with other business areas through personal contacts and through gaining a reputation for high quality of work and dependability.
  • Works with the rest of the Directorate team to ensure effective delivery of work, including providing cross-cover support.
  • Ensures that the Director is fully prepared for all activities undertaken in the course of their day to day activities, including writing, commissioning, co-ordinating and quality assuring briefings as necessary.
  • Provides a conduit between the Director, staff and external stakeholders.
  • Ensures that appropriate processes are in place to ensure that the day to day administrative requirements such as expenses, travel and accommodation bookings and all appointments are managed effectively.
  • Prepares papers and presentations as directed.Liaison/co-ordination and monitoring of requests as they arise within and for the Directorate; prioritises tasks/activities and interactions; pro-actively manages the Director's diary to reflect work priorities and key objectives.

 

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