Finance Officer

Company
Wrexham County Borough Council
Date Posted
13th July 2018
Reference
RQ317258
Sector
Accountancy, Banking and Finance
Location
Wrexham
Benefits
Inside IR35
Salary
£9 to £12 Per Hour

 

WREXHAM COUNTY BOROUGH COUNCIL

JOB DESCRIPTION

 

DETAILS OF THE JOB

 

JOB TITLE

 

Finance Officer

 

 

 

DEPARTMENT

 

Finance

 

SERVICE

 

Accountancy

 

REPORTS TO (JOB TITLE & JOB ID)

 

Finance Manager

WORKBASE LOCATION

 

Lambpit Street/Crown Bldgs/Ruthin Rd

GRADE

 

L06

NUMBER OF POSTS

 

10

Is WELSH ESSENTIAL or DESIRABLE FOR THE JOB (See options on Vacancy Management  Form)

 

 

 

 

 

Welsh Language Desirable     

 

(Please delete as appropriate)

DOES THE POST REQUIRE A CRB CHECK?

No

VERSION CONTROL (INSERT DATE)

 

 

SECTION 1: JOB PURPOSE

The postholder will provide support  for one of the following functional areas within Accountancy involving: -

- for providing financial advice and support  within one of the following group of services a) Children and Young People b) Environment, Housing Revenue Account, Public Protection & General Fund Housing  c) Adult Social Care and d) Asset &Economic Development, Community Well-Being & Development, Finance and Corporate & Customer Services;

 - for supporting the co-ordination of the Council’s revenue budget and creditor payments.

The post is generic (1 of 10 fte posts).

 

 

SECTION 2: DIMENSIONS

The postholder will have responsibility for integrity of the data in the Council’s financial systems

 

 

SECTION 3: PRINCIPAL DUTIES AND RESPONSIBILITIES

 

NO.

Description of Principal Duty or Responsibility

 

APPROX % Time on each (min 5%)

1

 

Provide financial advice (including technical advice), support and assistance to relevant service and team managers

 

 

2

Provide costings and financial information to support budget planning, service development plans and resource management.

 

 

3

 

Support the revenue budget monitoring process for the service(s), supporting effective budgetary control

 

4

Provide financial reports at various management levels.

 

 

5

 

 

Complete and submit grant returns, statistical and financial returns to the relevant bodies on an accurate and timely basis. Maintain proper accounting arrangements for grant funded expenditure.

 

 

6

 

 

Liaise with both external and internal Audit during audits of the services and grants throughout the financial year to analyse and resolve any queries.

 

7

 

Assist in the maintenance of Financial Systems, including reconciling control totals and inputting of journals and virements.

 

8

 

Assist in completing the Bank Reconciliation for the Authority

 

9

 

Assist in the development and control the Authority’s creditors and P2P system to meet client needs without compromising the integrity of the data held on the system.

 

10

 

Attend meetings with managers, heads and / or Governing Bodies to present and advise on budget issues

 

11

Will be expected to be working towards the Accounting Technician qualification and have experience of using accounting and/or payroll software

 

 

OPTIONAL SECTION 4: NATIONAL STANDARDS AND COMPETENCIES

(I.e. Social Care)

 

 

SECTION 5: CONTEXT STATEMENT

 

 

The Finance Officer post is one of ten posts reporting to a Senior Finance Officer or Finance Manager who reports to the Business Manager. For personal development and business needs the postholder may be required to rotate. 

The postholder will :

  • be required to provide reports and financial advice to Head of Service and Team Managers
  • contribute proactively to the delivering an effective Accountancy service
  • to provide all appropriate financial information to the Senior Finance Officer, Finance Manager or Business Manager  to facilitate effective financial and service planning for the Council.

 

 

SECTION 6: CONTACTS (maximum of 10)

 

Outline the job title of the contact and organisation with whom the contact is based.

Describe fully the nature of the interaction with contact, including the most extensive skill, accountability, decision making expected.  Outline the approximate frequency of contact.

Internal Contact or External (internal/ external as response)

Service Managers/ Team Managers

Provide financial advice and support

Internal

Internal Auditors

Provide financial information

Internal

Schools

Provide financial information / advice

Internal

Funding Bodies e.g WG

Provide financial information

External

External Auditors

Provide financial information

External

Representatives from other local authorities, BCUHB, North Wales Police etc

Share financial information

External

Consultants/Service Providers i.e. Bank

various

External

 

Job Evaluation:  This job description has been compiled to allow the job to be evaluated using the GLPC Job Evaluation Scheme as adopted by the Council.

 

Other Duties:  The duties and responsibilities in this job description are not exhaustive.  The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post.  Any such duties should not substantially change the general character of the post.  Duties and responsibilities outside the general scope of this grade of post will be with consent of the post holder.

 

 

 

Separate page (SR request):

 

Equal Opportunities:  The postholder is required to carry out the duties in accordance with the Council’s Equal Opportunities Policies.

M - To Recruit, induct and manage employees within the parameters of Equality Policy & Statement, Strategic Equality Plan ensuring all employees are trained appropriately.

 

Health and Safety:  The postholder is required to carry out duties in accordance with the Council’s Health and Safety policies and procedures.

M - Leading and managing health and safety effectively across service area in accordance with all Health and safety Policies, the Health and Safety strategic Plan, Departmental needs, and ensuring all employees are trained appropriately. 

 

Training:  The postholder is required to carry out duties in accordance with the Council’s Training and Appraisal policies and procedures.

M – Ensure all employees receive adequate training, development and appraisals, in order to achieve a highly motivated and efficient workforce.

 

Council Policies:  The postholder is required to carry out duties in accordance with the Council’s policies and procedures, in particular data protection, confidentiality, ICT, code of conduct, employee handbook and customer care.  Further information / advice is available from Human Resources and copies of these documents can also be found on the Intranet.

M – Ensure all employees receive information and are trained in all key policies appropriate to their role and Department.

 

Review:  This is a description of the job as it is presently constituted.  It is the Council’s practice to periodically examine job descriptions and update them to ensure they accurately reflect the job required to be performed or to incorporate proposed changes.  The post holder will be consulted upon and all employees are expected to participate fully in such discussions.  It is the Council's aim to reach agreement on reasonable change, but if agreement is not possible, the Council reserves the right to insist on changes to the job description after consultation with the individual concerned.

 

(Optional) Safeguarding: All employees working with children and or vulnerable adults have a responsibility to promote the welfare of children and vulnerable adults during the course of their work.

 

 

Job Title

FINANCE OFFICER

Job Evaluation ID

2058

Grade

L06

wcbc black small

 

Requirement

Essential

Desirable

Measured by*

Qualifications

 

 

 

Qualified or part qualified Accounting Technician or equivalent relevant working experience of working in a finance environment

 

y

 

 

F/I/C

 

 

 

 

 

Specialist Knowledge

 

 

 

Experience of Grant Forms and statistical returns

 

y

F/I

Local Authority experience

 

y

F/I

Experience of accounting and/or payroll software

 

y

F/I

 

 

 

 

Practical and Intellectual Skills

 

 

 

Ability to communicate in Welsh

 

y

C/I

Written and verbal communication skills

y

 

F/I

Ability to work with little supervision

y

 

F/I

Extensive spreadsheet skill and familiarity with financial packages

y

 

F/I

 

 

 

 

Personal Attributes

 

 

 

Capacity to work under pressure, with minimal supervision

y

 

F/I

Able to be flexible in working times to accommodate peaks, attend evening meetings and cover for section.

y

 

F/I

 

 

 

 

Personal Circumstances

 

 

 

Ability to travel across the County Borough to carry out work (e.g. attend meetings / visit clients or work sites)

y

 

F

 

 

 

 

Equality

 

 

 

Knowledge of and commitment to Equality and Diversity

y

 

F/I

Understanding of the importance of Welsh Language and Culture

y

 

F/I

 

 

 

 

 

PART 2 (For internal use only)

 

PLEASE ANSWER THE FOLLOWING QUESTIONS TO FURTHER AID JOB EVALUATION AND/OR GRADING OF THE POST.

 

All activities outlined below should be referenced in some capacity in the main job description, context, purpose or principal accountabilities. Enter ‘Not applicable’ where appropriate.

 

CREATIVITY AND INNOVATION

  1. Design and develop spreadsheets and other databases to be used by service managers and team leaders.

DECISIONS - DISCRETION

  1. Advise services on projections of spend (monthly monitoring) and costing of pressures and savings in setting budgets

DECISIONS - CONSEQUENCES

  1. If services are advised incorrectly regarding expenditure and/or income against budget then it could lead to the service overspending which could then impact on delivery of service. Similarly, if costings of pressures and savings are incorrectly estimated then again could impact on future delivery of service.

RESOURCES

Responsible for the financial stewardship of the Authority’s assets through the maintenance of the Bank Reconciliation System. Failure to monitor on an accurate and timely basis will lead to the Council’s exposure to fraud being significantly increased. This function is highly prioritised by external bodies e.g. Wales Audit Office when reviewing the Council’s financial performance.

 

Responsible for use, manipulation and safekeeping of financial ledger and ensure this reconciles.  To ensure accurate financial information without which the wrong decisions/actions regarding service delivery for the Council could be made.

 

WORK DEMANDS

 Demands from:

  • staff requiring advice
  • Senior Service Managers requiring advice/ information/ financial calculations
  • council staff wanting information on expenditure/income codes
  • freedom of Information requests

Requirement to attend meetings at short notice

  • Service managers, outside organisations.

 

Production of Budget Monitoring reports completed monthly. Basis for monthly reports to all Members (e-mailed on the last day of the month).

Grant Returns – (audited claims to be returned at various dates – Grant funding bodies can withhold future funds if not submitted by due dates )

PHYSICAL DEMANDS

Predominantly keyboard work. Attend various meetings with Service Managers, WAO staff, Other Local Authorities etc.

WORKING CONDITIONS

Predominantly office based.

WORK CONTEXT

n/a

Name of Manager who has completed form

 

Job Title of Manager who has completed form

 

Date

 

 

Contact Telephone Number

 

For HR use only:

Date received

 

Has the role been approved by Head of Department and appropriate commissioning form submitted?

 

Does the role fit / make sense on structure chart and with existing evaluated role?

 

Has the form been fully completed – all sections?

 

 

Is the JD well-structured and coherent?

 

 

Confirm JD is ready for evaluation?

 

 

If further work is required – note what actions are to be taken:

 

 

HR name (completed above checks)

 

 

HR check date

 

 

     

 

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