Payroll Administrator

Shropshire Council
Date Posted
22nd February 2018
Public Services and Administration
Inside IR35
£8 to £9 Per Hour

Level & Purpose of Post

The main duties will be the processing of pay notifications by inputting to the Council’s on-line Payroll and HR system (Resourcelink) accurately whilst achieving payroll deadlines. You will ensure that statutory requirements / conditions of service and procedures are applied correctly and consistently.


Key Responsibilities

The post holder will be:

  • Responsible to Payroll Team Leader who is in turn responsible for the post holder’s health and safety, training and development.
  • The post holder can be working on a diverse range of tasks and therefore it is essential to prioritise their own workload. The nature of the job involves the requirement to meet very tight timescales.  Issues of a more complex nature would be referred to the Payroll Coordinator.
  • The post-holder is expected to provide feedback to the Payroll Coordinator in relation to workload issues that may result in disruption to the timetabled payroll cycle.


Main Duties

  • Verify that all documentation / pay notifications from employees, services and external clients have been authorised appropriately and process these in line with relevant rules / conditions of service
  • Loading data from various formats including personal/pay information, temp payments and absence data
  • Determination and control of occupational and statutory payments relating to maternity, paternity, adoption and sick leave
  • Determination of eligibility for membership / appropriate contribution rate and processing notifications for the local government and teachers’ pension schemes
  • Application of automatic pay increments and pay awards for various Local Government staff including NJC and Teaching staff
  • Review payroll output / exception reports to identify and correct erroneous data and perform regular audit checks to ensure adherence to procedures
  • Resolution of enquiries from employees, managers and external clients services by telephone, email and in person on any aspect of payroll, having regard to the principles of Data Protection
  • Distribution of standard reports
  • Undertake manual pay calculations including Tax, NI and Pension etc., and arrange emergency payments (advances) as the need arises
  • Calculation of gross to net overpayments and negotiating repayment arrangements where low value and short recovery period
  • Undertake routine admin tasks including mail in / mail out, filing, scanning etc.
  • Assist in development / maintenance of the payroll procedures manual
  • Identify personal training requirements in relation to current post and in order to achieve work related personal development goals
  • Processing attachment of earnings orders and CSA Payments
  • Comply with all audit requirements relating to the production of payrolls
  • To take reasonable care for personal health and safety and ensure that the Service’s responsibilities in relation to Health and Safety are achieved by implementing, promoting and monitoring safe working practices and ensuring compliance with safety regulations and the Corporate and Service Health & Safety policy
  • Any other appropriate duties


These duties are illustrative and not exhaustive. The post holder will be expected to become involved in a range of work to enable the service to respond effectively to the changing requirements of the Council and changes affecting the workforce.


Application Questions

1.  Do you have any experience of working in a busy Payroll team?
2.  Do you have any knowledge of HMRC Tax and NIC rules?

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